The University of Otago has a two-stage system for the safe management of contractors on site. This includes companies, sole traders, and consultants, not just individual employees. This approach reflects the University’s commitment to providing a safe campus and to meeting its obligations under the Health and Safety at Work Act 2015 to manage risks so far as is reasonably practicable.
Contractor approval
Before being able to work on campus, contractors must be approved as health and safety compliant by the University's Health & Safety Compliance team. Approval requires contractors to provide evidence of robust health and safety systems that demonstrate how risks associated with their work will be identified, managed, and controlled.
To begin the approval process, email contractors@otago.ac.nz
Contractor induction
Once a contractor has been approved, employees of that contractor (including sole traders and consultants) must complete a health and safety induction so they understand the University's practical health and safety requirements. This induction ensures contractors are aware of local hazards, emergency procedures, reporting expectations, and public safety requirements while working on campus.
Once they have been inducted, employees can obtain a University of Otago contractor identity card.
If any sub-contractors need to be employed, these sub-contractors must also be University-approved (and complete an induction) before commencing work on campus.
Capital Projects sub-contractors are subject to the specific health and safety requirements of the lead contractor on site.
Risk and hazard management
Refer to Information for contractors - event reporting and recording